All HSPA constituent chapters act autonomously and are responsible for providing programs of regional interest, collecting local dues, and handling all business relevant to the chapter.
Chapters must submit an Annual Chapter Recharter to continue affiliation with HSPA. See further details in the section below.
HSPA currently has constituent chapters in the U.S. and abroad. Each chapter appoints or elects a liaison to HSPA. This is usually the chapter President. This member represents the chapter on the Chapter Committee. If a chapter has 300 or more active members, they will be allowed to have a maximum of two committee members from the same constituent chapter. Elected officers of constituent chapters must be active members of HSPA.
HSPA headquarters receives several inquiries regarding chapter activities. To help answer these questions chapters should provide headquarters staff with:
All IAHCSMM Chapters are required to complete the Annual Chapter Recharter by February 1st to continue affiliation with IAHCSMM. The Annual Recharter process was developed to:
All Chapters submitting a Recharter will be eligible to win a Chapter of the Year Award. These Awards recognize an IAHCSMM Chapter that has significantly advanced and embraced the SP profession. Winners of each category will receive an engraved plaque, plus $1,500 from the STERIS Corporation. There are three categories for the Chapter of the Year Award:
Chapter of the Year Awards Sponsored By:
HSPA-sponsored meetings are a great way to learn the basics of the Sterile Processing (SP) discipline and keep up with advances within the profession. However, attendance at these national or regional meetings typically requires the time and cost commitment for travel to, often, distant meeting site locations.
HSPA local chapters provide additional opportunities to learn and network on a closer-to-home and more frequent basis. Like the national meetings, local chapter sessions can be educational and enjoyable and, with your team of dedicated and creative leaders and other volunteers, they will be.
Why is an active HSPA chapter important to you and other SP professionals in your area? Several reasons include:
In many areas, SP professionals already know some of their peers in other facilities because they meet at seminars, hospital open-houses, local training programs, or other meetings. They use these venues as opportunities to share ideas and to keep up with the world of healthcare in general and, more specifically, the SP profession. For many, these informal conversations lead to the question: "Why don't we organize a more formal and ongoing method to interact with other SP professionals?" This idea about forming an HSPA chapter can then lead to the process of determining if others are interested in establishing an HSPA local chapter.
A needs assessment survey can help to assess the extent of interest in chapter formation, and a simple survey that can be distributed (emailed) to those in nearby facilities is shown below. Note: State hospital associations can assist with mailing lists for initial contacts, and vendors who visit many hospitals may also be able to provide contact information, if necessary. It will be helpful if members of the chapter organizing team who know some potential members contact potential members in advance of the survey to review the potential benefits of an HSPA local chapter and to indicate that the survey will be forthcoming.
If survey results suggest significant potential interest, the next step can be to schedule a date and time for an informational meeting and to send out a notice indicating that the purpose of the meeting will be to discuss the formation of the local chapter. The agenda can include:
Examples of the basic duties and responsibilities of local chapter officers on the local chapter's board are provided below:
The HSPA Executive Board approved the following chapter disclaimer on March 4, 2011: "HSPA is an Illinois corporation exempt from federal income taxation under Section 501(c)(6) of the Internal Revenue Code. Although HSPA's bylaws make provision for participation by "constituent chapters," HSPA's corporate standing is separate and independent of each of those chapters. As such, HSPA has no involvement in, direction over, or responsibility for the business affairs of any chapter. Each chapter is responsible for overseeing and conducting its operations, including without limitation: establishing its organizational existence in compliance with any applicable state law, seeking independent tax-exempt status separate from HSPA; maintaining its own financial accounts, books and records; and submitting its own tax filings independent of HSPA. As a matter of policy, HSPA refrains from any interference in any of the business affairs of any of its constituents so as to, inter alia, specifically preserve the separate and independent identities of the organizations. The only standard to which constituent chapters are held by HSPA is that, as a member of HSPA, the chapter acts in compliance with the bylaws and objectives of HSPA. As such, HSPA disclaims any responsibility, legal or otherwise, for any matter, claim or dispute involving, arising from, or relating to any of the activities or business affairs or operations of any of its constituent chapters."